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Free Consultant Invoice Template

Free Consulting Invoice Template

Professional invoices for consultants. Bill by the hour, by project, or by retainer.

Create Free Consultant Invoice → View Templates

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Consultant Invoice Template — What's Included

Consultants need invoices that reflect the value they deliver. This free consulting invoice template supports hourly billing, fixed-fee projects, and monthly retainers — with clear line items that clients understand and approve quickly.

Pre-filled Line Items

Strategy Consultation (hrs) 3 × $250
Research & Analysis 1 × $600
Report Preparation 1 × $400
Follow-up Session (hrs) 1 × $250

✓ All items are editable — update rates to match your pricing

Use This Template →

Why Use InvoicEasy?

  • ✓ Hourly, daily, or fixed-fee billing options
  • ✓ Add engagement scope to the notes section
  • ✓ Professional PDF with your branding
  • ✓ Supports retainer billing across months
  • ✓ Auto-calculate tax for self-employed consultants
  • ✓ Email invoice directly to the client

How It Works

  1. 1 Click "Create Free Consultant Invoice" above
  2. 2 Your invoice opens pre-filled with relevant line items
  3. 3 Add your business details and client info
  4. 4 Download as PDF or send via email — done

Consultant Invoice FAQs

Common questions about invoicing for consultants

How should consultants bill for their time?

Most consultants charge hourly or daily rates. Set your line item description to "Consulting Services (hrs)" and set quantity to the number of hours worked. For fixed-fee projects, use quantity 1 with the full project fee as the rate.

What is a retainer invoice?

A retainer invoice bills a fixed monthly fee for ongoing availability or a set number of hours per month. Create a recurring invoice in InvoicEasy by duplicating the previous month's invoice and updating the date.

Should I include an engagement letter reference on my invoice?

Yes — referencing a project name or contract number in the invoice notes helps clients match the invoice to the correct budget approval, which speeds up payment.

What payment terms are standard for consultants?

Net 14 or Net 30 are most common. High-value engagements often require a 25–50% deposit upfront. Government and large corporate clients may have standard terms of 60–90 days.

Ready to create your consultant invoice?

Free, no sign-up required. Your invoice is ready in under a minute.

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No account needed · Downloads as PDF · 100% free